What supporting evidence you need to provide when you apply for primary schools
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The deadline for applying for a primary school place to start school in September 2023 is 15 January 2023.
Who this information is for
This information is for people who live in the borough of Lewisham.
The person completing the application must be the child’s parent (including adoptive parents) or the person with legal parental responsibility. We cannot accept applications from a grandparent or other family member unless they have legal parental responsibility.
Proof of parental responsibility
We will ask the parent or carer who makes the application to provide:
- two documents confirming their address
- one document confirming their child's address
- one document confirming their child's date of birth.
Confirming your address
You must provide one document from Section A and one document from Section B to confirm your address when applying:
Section A (all documents must be current)
- Council Tax statement or letter
- Tenancy agreement or solicitors letter
- Letter from the National Asylum Support Service (NASS) or UK Border Authority (UKBA)
Section B (all documents must be current)
- TV licence
- Utility bill (no more than three months old, mobile phone bills will not be accepted)
- Driving licence
- NHS registration card (must show the applicant's name and address)
Confirming your child's address
You must also provide one of the following documents to confirm the child's name and address:
- Child NHS registration card (must show the child's name and address)
- Medical letter or prescription (no more than 12 months old)
- Immigration documents (must show address)
- Letter signed by 'No recourse to public fund' team (must state child and parent's name and address)
- If the child is looked after, a letter signed by social services (must state the child and carer's name and address)
Confirming your child's date of birth
Lastly, you must provide one of the following documents to confirm the child's date of birth:
- EU national identity card
- Prescription or medical letter (must have child's name and DOB printed on it)
If you are not the child’s parent
If you are applying for a school place but are not the child’s parent, you need to include a letter explaining what your relationship is to the child and why you are applying instead of the parent. You must also provide a legal document to prove you have parental responsibility.
If you cannot provide any of these documents, please contact us for advice.
Giving a false address
Sometimes parents rent a property close to a popular school or apply from a relative’s address to increase the likelihood of their child gaining admission. If you give a false address and we make an offer on the basis of fraudulent information, we will withdraw the offer of a place.
If you have moved home recently
If you moved house within the six months before applying, you need to confirm that your home address is permanent, rather than temporary. To do this, you need to submit one of the following:
closing accounts for your previous property
official confirmation of the end of tenancy, or house sale, for the previous property
tenancy agreement from a commercial letting agency for a period of 12 months or more (the period of the tenancy must extend beyond the start of the academic year in which the child is due to be admitted) or a solicitor’s confirmation of the completion of the purchase of the new property.
Until you have surrendered the tenancy or ownership of the original property, we will not usually accept your new address as your permanent home address.
Children whose parents don’t live together
We know that some parents share the care of their child. We will normally accept that the child lives with the parent who makes the application and is able to provide documentary evidence of the child’s main domiciliary address, ie who the child lives with on school days.
You need to provide evidence of this as it may affect your child’s application.
Applications for children in public care, or for a medical or social need
If the child is in public care, or you are applying on medical or social grounds, you should make this clear. You need to provide the necessary professional supporting documents so we can consider your application under the correct admissions criteria.
Children in public care
If you are applying for school places for a looked-after child, you need to submit a letter from an allocated social worker or foster carer.
Medical or social need
In exceptional circumstances, we can admit a child to a school where they would not normally qualify for a place on the grounds of their, or their family’s, severe medical or social need.
When you apply, you must complete the request for medical/social priority form at the bottom of this page, and also include a letter explaining why the school is the only one to meet the child’s needs. The letter should be written by a:
a hospital consultant
We will make a decision about admission in consultation with a panel of teaching and medical professionals. The medical professional gives advice about applications made for medical reasons, and teaching professionals advise on applications made for social or special reasons.
If your child has a severe medical or social need please email us for further details.