Privacy notice – Sports and Leisure Privacy Notice

Information about how and when the Sports and Leisure Team processes personal information about you.

Our contact details

Name: Sport and Leisure Team

Address: Block 2, Lewisham Council Depot, Wearside Road, London, SE13 7UL

Phone number: 020 8314 6009

Email: sportandleisure@lewisham.gov.uk

The type of personal information we collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details)
name of child
date of birth
gender
address
name of school
school address
parent/guardian’s name
parent/guardian’s contact details (phone and email).

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Registration to represent the borough in sporting competitions, e.g. the Mini Marathon or London Youth Games.

We use the information that you have given us in order to check eligibility to compete for Lewisham in the Mini London Marathon and the London Youth Games.

We may share this information with

Mini London Marathon
London Youth Games
Team Leaders
Fixtures Live (LYG squad database).

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting sportandleisure@lewisham.gov.uk.

How we store your personal information

Your information is securely stored.

We keep your registration details for 3 years. We will then dispose your information by deleting registration databases and/or shredding registers.

Your data protection rights

Under data protection law, you have rights including:

your right of access - You have the right to ask us for copies of your personal information
your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
your right to erasure - You have the right to ask us to erase your personal information in certain circumstances
your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances
your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances
your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances
you are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you

Please contact us at sportandleisure@lewisham.gov.uk or by calling 020 8314 6009 if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at subjectaccessrequest@lewisham.gov.uk.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

Published on: 21/03/2023